This Order transmits the updated version of CIO P 1820.1, Chapter 3, Records Maintenance and Disposition System and completes the revision of the entire handbook, GSA Records Maintenance and Disposition System (OAD P 1820.2A).
This handbook contains instructions on administering the internal GSA records management program. Descriptions of and approved disposition instructions for records created or received by GSA program offices are contained in record schedules issued by the GSA Records Officer.
The GSA Records Maintenance and Disposition System, under the statutes governing Federal records management, promotes economic and efficient methods of creating, maintaining, using, and disposing of records. The objectives of the internal GSA Records Management Program are to:
a. Create and preserve records documenting the organization, functions, policies, decisions, procedures, and transactions of GSA; also, records necessary to
protect the legal and financial rights of the Government and of persons affected by GSA’s activities (44 U.S.C. 3101).
b. Establish and maintain an active program for the economical and efficient management of GSA’s records (44 U.S.C. 3102).
c. Apply standards, procedures, and techniques established by GSA and NARA to improve the management of records; for example, promote proper
maintenance of permanent records; classify temporary records for timely disposal; minimize duplicate records; standardize procedures for finding and using records in
all media, including those loaned to or shared with other Federal agencies; etc. (44 U.S.C. 3102).
d. Establish effective management controls over the creation, maintenance, use, and disposition of records; for example, provide a network of authorized file
stations responsible for managing all records created or retained at that station, survey the operation of the records program at all organizational levels, etc. (44 U.S.C.
e. Provide control schedules for the cutoff, retirement, and destruction of records (44 U.S.C. 3303).
f. Ensure compliance with control schedules issued and approved by NARA (44 U.S.C. 3303a).
g. Destroy GSA records only with NARA’s approval and according to established procedures (44 U.S.C. 3314).
h. Prevent the unauthorized removal or destruction of GSA records (44 U.S.C. 3105).
i. Comply with all external records management regulations issued by NARA (44 U.S.C. 3102, 3303).
1820.1 CIO P – GSA Records Maintenance and Disposition System
1820.1 CIO P – GSA Records Maintenance and Disposition System [23 Pages, 0.8MB]